SPECIALTIES

Any business that stores digital or paper records can benefit from using off-site records storage. We take care of tracking every box and making sure you have quick and simple access to your records so you can do what you do best.

No matter what your specialty, our DataShield services help keep you in compliance. Our secure facility protects your records and keeps them organized and safe. Our shredding and destruction service makes closed files permanently closed. No missing files, prying eyes or garbage scavengers looking for a way to exploit your information.

Here are just a few of the industry-specialized services we provide.

IT TECHNOLOGY

OFF SITE TAPE STORAGE

Keeping your digital information safe means regular multiple back-ups. Keeping your back-ups safe requires a secure off-site media vault and that is where we’ve got you covered.

OUR VAULTS ARE:

1. Secure access by authorized personnel only
2. Protection from loss of critical data by fire or flood
3. Protection from loss of critical data by equipment failure
4. Protection from loss of critical data by human error
5. Protection from loss of critical data from corporate vandalism or theft

Disaster Recovery and Business Continuity Planning are essential in protecting your data and we can be your partner in that plan or help you develop one.

Whether you are storing your data on a rotating schedule for archival purposes or some other purpose, there is no safer place than AARM off site tape storage for your data.

TAPE ROTATION SERVICE

Rotating your data back-up tapes is an essential part of your Disaster Recovery and Business Continuity Plan. A cold site, or off-site facility, assures protection of your back-ups from a localized event.

Our tape rotation service provides all the services you need. Our uniformed, professional personnel will pick-up and deliver your tapes on your schedule whether it is daily, weekly or another back-up plan structure. We will provide secure transportation of your tapes to our facility where they will be logged and entered in our media vaults. If extra security and discretion is required, we can provide unmarked uniform personnel and vehicles.

We have been providing transportation of valuable goods for almost 100 years and are ready to help you with your back-up needs.

LOCK BOXES

Our lock boxes keep your tapes safe and secure while in transport and keep your tapes organized and protected in our vaults.

LEGAL

FILE MANAGEMENT

Your legal files are the core of your practice. They provide the crucial history and records to judgments and decisions, contracts, real estate transactions, trusts, wills and more. Protecting, storing and managing these records is vital to your practice, your clients, and the legal process. You need accuracy, safety, privacy and reliability.

We manage records for many legal practices and understand your needs. Our secure protected facilities keep your files safe from loss. Our couriers pick up and deliver boxes or files as you need them so you always have the records you need. You save space by only having current files on hand which allows more room for your practice and saves money by not using office space as storage space.

LEGAL RECORDS COMPLIANCE

Legal requirements for maintaining records, privacy and security are essential during the life of the file and secure permanent destruction of out-of-date materials is equally important. Retention schedules for records and privacy laws and regulations must be complied with to protect your practice.

HEALTHCARE

Your patient records are the lifeblood of your practice, health center or hospital. Having your patients’ health history protected, stored and managed is essential to providing the best care for your patients, as well as to complying with HIPAA laws.

We understand your needs and help manage records for many healthcare providers. Our secure, protected facilities keep your patient records safe from loss. Retrieving stored records no longer depends on the memory of key staff, just use our easy on-line form or call us; our couriers pick up and deliver boxes or files as you need them so you always have the records you need. You save space by only having current files on hand which opens up valuable space for your doctors, nurses and patient care.

HEALTHCARE RECORDS COMPLIANCE

With the enactment of HIPAA and other health care related regulations, proper handling of patient and health records has become even more important. Privacy and security are essential during the life of the file and secure, permanent destruction of out-of-date materials is equally so.

BUSINESS AND FINANCE

Like many industries, accurate storage of business, investment and accounting files is imperative. Lost files are simply unacceptable. . . imagine having to recreate or recollect financial data from clients, vendors, or even the IRS. . . practically impossible! Your records of accounting, sales, payroll & personnel, taxes, banking, and loans must be accurately and securely stored and managed.

Requirements for maintaining records, privacy and security are essential during the life of the file and secure permanent destruction of out-of-date materials is equally important. Government retention schedules for records and privacy laws and regulations must be complied with to protect your company. With our decades of experience, our records management experts can assist you in planning and managing the storage, retrieval and appropriate destruction of your important documents.