OUR SERVICES
RECORDS MANAGEMENT
Paper documents can quickly pile up and overload any office or practice. Storing them involves taking up valuable office space or renting a storage room. Keeping them protected, organized, available and easy to find is the greatest challenge of all.
We can answer all these challenges, save you money and provide you with world class customer service. Our documents and records storage facilities are safe, clean and secure. As your record storage needs shrink, grow or change, we flex with you. You only pay for the space you need and have access to your files quick and easy and the files you need are on your desk the next day.
Our fleet and uniformed drivers deliver the boxes or files you need and pick them up to return them to their proper spot until they are needed again. Our online records software makes it easy for you to request a file, delivery, pick-up or even order supplies which saves you valuable time.
Advantages
- Save money over self-storage rooms or using costly office space
- Stay organized since all of the files are tracked so nothing gets lost
- Save time with our user-friendly software that makes it easy to request records – no searching
ORGANIZING AND INDEXING
Often the hardest part is getting started. Our indexing service can help by boxing, alphabetizing, bar-coding and indexing all of your files and entering them into the system. Our experienced personnel expedite the job and keep your staff free to focus on their work.
OFFSITE TAPE STORAGE
Electronic systems hold vital information for all aspects of many businesses. This data is mission critical and must be backed-up regularly or stored and rotated. Keeping the back-ups in the same location as the source data defeats the purpose in many ways. You need a safe, secure location to protect from loss.
We can help you manage and protect information. Our facilities are ideally equipped for your digital media with media vaults that are fireproof, have temperature and humidity controls and have secure access by authorized personnel only. Rotation of your media is simplified with our vans picking up and delivering the appropriate discs or tapes on your back-up schedule. If required, this service can be done in unmarked vans and plain uniform drivers for added security. All tapes are transported and stored in individual fire-safe lock boxes to keep your data safe and secure in transit as well.
Advantages
- A safe location in the event of fire or and office disaster
- Special media storage vaults keep your back-ups protected
- Secure from corporate vandalism or espionage
If your back-up plan is not disaster ready, AARM can help you set up a plan so you are ready to recover quickly from a loss.
SHREDDING
At AARM it is very important to protect your records but equally important to also safely and securely dispose of them. Secure shredding per mandated retention schedules for records keeps you secure and in compliance. You can also save money by not storing out of date records.
AARM shredding and document destruction service assures that your out of date records will be removed and securely destroyed so the information cannot be misused and you are protected from liability. To make things even easier, you can set the destruction dates for your files when you store them. This will prompt us to send you a list of the data you want shredded for your approval, then have them shredded.
OUR PROCESS
We can pick up documents for destruction from you or pull them from storage. After you approve the list of boxes and files to be destroyed, they are placed in locked containers, transported to the cutting-edge shredding facility, placed in enclosed video surveillance rooms and shredded to 5/8-inch or less. The waste is baled, hydro pulped and recycled. Upon completion you are presented with a Certificate of Destruction.
CONSULTING: Business Continuity Planning & Disaster Recovery
Planning for the unforeseen is what separates companies that recover from a disaster from those who do not. Fire, flood, theft or other incident causing the loss of vital company information can make it impossible to resume operations. Backing up is part of it but there is so much more.
Our experience protecting and storing information has helped us understand what it takes to get a practice or company back on its feet after a disaster. We can assess your systems and create a Business Continuity Plan that will keep you ready to recover from a disaster with your information assets, hardcopy and electronic information intact.
We have multi-tiered programs and plans to fit your practice or business so you can rest assured that your vital information and your enterprise will survive.
